Virginia Charitable Solicitation Registration: Form 102

Virginia at a glance

Registration: Required, unless an exemption applies. Department of Agriculture and Consumer Services, Office of Charitable and Regulatory Programs (OCRP) handles it. Source
Filing: Form 102 Registration Statement. Source
Renewal: Your renewal is due the 15th day of the 5th month after your fiscal year end. Source
Renewal fee: $30 to $325, by band. Source
Late filing: A late fee applies, in the words of the source. Source
Extension: Available; the deadline section says how. Source
Exemptions: 14 listed, each quoted. Source

Every deadline, fee and exemption quotes its source and links to it.

Overview

Regulatory Agency: Department of Agriculture and Consumer Services, Office of Charitable and Regulatory Programs (OCRP)
Registration Required: Yes

Track your Virginia deadlines automatically

Your Virginia renewal is due the 15th day of the 5th month after your fiscal year end. CharityFile emails reminders before that date. Reminders need a paid plan or a live trial. Initial registration is due prior to any solicitation.

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Fee Schedule

Charitable contributions	Fee
$0 to $25,000	$30 Source: law.lis.virginia.gov · verified April 29, 2026 (5 mo ago) · send source “Every charitable organization which submits an independent registration to the Commissioner shall pay an annual registration fee of (i) $30 if its gross contributions for the preceding year do not exceed $25,000; (ii) $50 if its gross contributions exceed $25,000 but do not exceed $50,000; (iii) $100 if its gross contributions exceed $50,000 but do not exceed $100,000; (iv) $200 if its gross contributions exceed $100,000 but do not exceed $500,000; (v) $250 if its gross contributions exceed”
$25,000.01 to $50,000	$50 Source: law.lis.virginia.gov · verified April 29, 2026 (5 mo ago) · send source “(ii) $50 if its gross contributions exceed $25,000 but do not exceed $50,000; (iii) $100 if its gross contributions exceed $50,000 but do not exceed $100,000; (iv) $200 if its gross contributions exceed $100,000 but do not exceed $500,000; (v) $250 if its gross contributions exceed $500,000 but do not exceed $1 million; and (vi) $325 if its gross contributions exceed $1 million.”
$50,000.01 to $100,000	$100 Source: law.lis.virginia.gov · verified April 29, 2026 (5 mo ago) · send source “(iii) $100 if its gross contributions exceed $50,000 but do not exceed $100,000; (iv) $200 if its gross contributions exceed $100,000 but do not exceed $500,000; (v) $250 if its gross contributions exceed $500,000 but do not exceed $1 million; and (vi) $325 if its gross contributions exceed $1 million.”
$100,000.01 to $500,000	$200 Source: law.lis.virginia.gov · verified April 29, 2026 (5 mo ago) · send source “(iv) $200 if its gross contributions exceed $100,000 but do not exceed $500,000; (v) $250 if its gross contributions exceed $500,000 but do not exceed $1 million; and (vi) $325 if its gross contributions exceed $1 million.”
$500,000.01 to $1,000,000	$250 Source: law.lis.virginia.gov · verified April 29, 2026 (5 mo ago) · send source “(v) $250 if its gross contributions exceed $500,000 but do not exceed $1 million; and (vi) $325 if its gross contributions exceed $1 million.”
$1,000,000.01 or more	$325 Source: law.lis.virginia.gov · verified April 29, 2026 (5 mo ago) · send source “and (vi) $325 if its gross contributions exceed $1 million.”

These bands are set by the charitable contributions your organisation receives, not by its total revenue. The two differ in both directions: revenue adds programme and rental income, but is also net of investment losses, so it can fall below contributions. Check your contributions figure before assuming a band.

Late filing fee

Late fee source: “Any organization which allows its registration to lapse, without requesting an extension of time to file, shall be required to resubmit an initial registration.” — law.lis.virginia.gov

Annual filing

Your renewal is due the 15th day of the 5th month after your fiscal year end

Extension. Written request received on or before the due date (postmark counts). Default 90 days if no period is named; a further request is allowed; total not longer than six months after the 15th day of the fifth calendar month. A copy of an IRS Form 990, 990-PF, or 990-EZ extension request may stand in for the written request. Not automatic. Not IRS-conditional. Payment of fees is not required with the request.

Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source

“In any case, the extension or total of all extensions requested from and granted by the commissioner shall be for no longer than six months after the 15th day of the fifth calendar month following the end of the organization's fiscal year.”

Required Documents

Form 102 Registration Statement. Forms and instructions: Agency page

Articles of Incorporation
For the initial registration
Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source
“Governing documents. If the organization is incorporated, a copy of the certificate of incorporation, articles of incorporation, and any subsequent amendments to those documents; if unincorporated, any governing documents”
Bylaws
For the initial registration
Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source
“Bylaws. A copy of the organization's bylaws and any subsequent amendments to that document”
Current list of officers, directors, trustees and principal staff
For the initial registration and the renewal
Source: vdacs.virginia.gov · verified October 14, 2026 (2 days ago) · send source
“Listing of names, titles, and addresses of the current officers, directors, trustees, and any principal salaried executive staff. Titles are required; addresses are not required if the named individuals are to be contacted at the organization's primary address. We will not accept the listing included in the most recently completed IRS Form 990 since that listing is not for the current year.”
Signatures of the chief fiscal officer and another authorized officer
For the initial registration and the renewal
Source: law.lis.virginia.gov · verified October 14, 2026 (2 days ago) · send source
“The registration forms shall be signed by the chief fiscal officer and by another authorized officer of the charitable organization. If the registration forms are filed online using a website approved by the Commissioner, the charitable organization shall follow the procedures on that website for signing the forms.”
IRS Determination Letter
For the initial registration
When: Required if listed as tax-exempt, or the filed IRS application if pending (2VAC5-610-20).
Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source
“Tax exemption. If the charitable organization is listed with the IRS as tax exempt, a copy of the IRS determination letter and any subsequent notifications of modification; if exempt status is pending, a copy of the completed IRS application form as filed with the IRS.”
IRS Form 990
For the renewal
When: Financial report is one of: signed 990 / 990-PF / 990-EZ (no Schedule B); or certified audited financial statements; or, if the organization qualifies to file Form 990-N, a certified treasurer's report. 990-N postcard is refused.
Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source
“A copy of one of the following: a. The completed IRS Form 990, Form 990-PF, or Form 990-EZ, for the past fiscal year, with all schedules, as required by the IRS, except Schedule B, and with all attachments, as filed with the IRS. The form must be signed or, if the form is filed electronically with the IRS, the organization must submit a copy of the IRS e-file signature authorization; b. Certified audited financial statements for the past fiscal year; or c. If the annual income of the organization qualifies the organization to file Form 990-N with the IRS, a certified treasurer's report for the past fiscal year”
Professional Fundraiser Contracts
For the renewal
When: Uses professional fundraiser
Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source
“Contracts. A signed copy of all current contracts with any professional fund-raising counsel and any professional solicitor, as required by § 57-54 of the Code of Virginia”
Remittance form and check payable to Treasurer of Virginia
For the initial registration and the renewal
When: Filing Form 102 on paper by mail
Source: vdacs.virginia.gov · verified October 14, 2026 (2 days ago) · send source
“Remittance form and check, made payable to "Treasurer of Virginia."”

Exemptions

Civic
Civic organizations as defined herein.
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified May 2, 2026 (5 mo ago) · send source
“Civic organizations as defined herein.”
Debt management
Agencies providing or offering to provide debt management plans for consumers…
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified May 2, 2026 (5 mo ago) · send source
“Agencies providing or offering to provide debt management plans for consumers that are licensed pursuant to Chapter 20 (§ 6.2-2000 et seq.) of Title 6.2.”
Educational
Educational institutions that are accredited by the Board of Education
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source
“Educational institutions that are accredited by the Board of Education, by a regional accrediting association or by an organization affiliated with the National Commission on Accrediting, the Association Montessori Internationale, the American Montessori Society, the Virginia Independent Schools Association, or the Virginia Association of Independent Schools, any foundation having an established identity with any of the aforementioned educational institutions, and any other educational institution confining its solicitation of contributions to its student body, alumni, faculty and trustees, and their families.”
Grant only
Nonprofit organizations that have been granted tax-exempt status under §…
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified May 2, 2026 (5 mo ago) · send source
“Nonprofit organizations that have been granted tax-exempt status under § 501(c)(3) of the Internal Revenue Code and that solicit contributions only through (i) grant proposals submitted to for-profit corporations, (ii) grant proposals submitted to other nonprofit organizations that have been granted tax-exempt status under § 501(c)(3) of the Internal Revenue Code, or (iii) grant proposals submitted to organizations determined to be private foundations under § 509(a) of the Internal Revenue Code.”
Health care
Health care institutions defined herein as any facilities that have been…
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source
“Health care institutions defined herein as any facilities that have been granted tax-exempt status under § 501(c)(3) of the Internal Revenue Code, and that are (i) licensed by the Department of Health or the Department of Behavioral Health and Developmental Services; (ii) designated by the Health Care Financing Administration (HCFA) as federally qualified health centers; (iii) certified by the HCFA as rural health clinics; or (iv) wholly organized for the delivery of health care services without charge; and any supporting organization that exists solely to support any such health care institutions.”
Health education center
Organizations that have been granted tax-exempt status under § 501(c)(3) of the…
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified May 2, 2026 (5 mo ago) · send source
“Organizations that have been granted tax-exempt status under § 501(c)(3) of the Internal Revenue Code and that are organized wholly as Area Health Education Centers in accordance with § 32.1-122.7 .”
Individual relief
Persons requesting contributions for the relief of any individual specified by…
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified September 16, 2026 (1 mo ago) · send source
“Persons requesting contributions for the relief of any individual specified by name at the time of the solicitation when all of the contributions collected without any deductions whatsoever are turned over to the named beneficiary for his use.”
Labor organization
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified May 2, 2026 (5 mo ago) · send source
“Labor unions, labor associations and labor organizations that have been granted tax-exempt status under § 501(c)(5) of the Internal Revenue Code.”
Membership
Organizations that solicit only within the membership of the organization by…
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source
“Organizations that solicit only within the membership of the organization by the members thereof.”
National media
Organizations that have no office within the Commonwealth
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source
“Organizations that have no office within the Commonwealth, that solicit in the Commonwealth from outside of the Commonwealth solely by means of email, telephone or telegraph, direct mail, or advertising in national media, and that have a chapter, branch, or affiliate within the Commonwealth that has registered with the Commissioner.”
Red cross
Nothing in this chapter shall be construed as being applicable to the American…
Source: law.lis.virginia.gov · verified April 29, 2026 (5 mo ago) · send source
“Nothing in this chapter shall be construed as being applicable to the American Red Cross or any of its local chapters.”
Religious
Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source
“"Charitable organization" does not include (i) any church or convention or association of churches, primarily operated for nonsecular purposes and no part of the net income of which inures to the direct benefit of any individual”
Small organization
Charitable organizations that do not intend to solicit and receive
Threshold: $5,000 (contributions)
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified September 16, 2026 (1 mo ago) · send source
“Charitable organizations that do not intend to solicit and receive, during a calendar year, and have not actually raised or received, during any of the three next preceding calendar years, contributions from the public in excess of $5,000, if all of their functions, including fund-raising activities, are carried on by persons who are unpaid for their services and if no part of their assets or income inures to the benefit of or is paid to any officer or member.”
Trade association
Trade associations that have been granted tax-exempt status under § 501(c)(6)…
This exemption still requires a filing.
Source: law.lis.virginia.gov · verified May 2, 2026 (5 mo ago) · send source
“Trade associations that have been granted tax-exempt status under § 501(c)(6) of the Internal Revenue Code.”

Enforcement in Virginia

Penalties

the court may also award to the Commonwealth a civil penalty of not more than $5,000 per violation,

Source: Va. Code §57-59 · verified September 23, 2026 (23 days ago) · send source

“the court may also award to the Commonwealth a civil penalty of not more than $5,000 per violation,”

Criminal grade

A. Any person who willfully and knowingly violates or causes to be violated any provision of this chapter, or who willfully and knowingly gives false or incorrect information to the Commissioner in filing statements or reports required by this chapter, whether such report or statement is verified or not, shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished for the first offense by a fine of not less than $100 and not more than $1,000 or by confinement in jail for not more than six months, or both, and for the second and any subsequent offense by a fine of not less than $500 and not more than $2,500 or by confinement in jail for not more than one year, or both.

Source: Va. Code § 57-59(A) · verified September 24, 2026 (22 days ago) · send source

“A. Any person who willfully and knowingly violates or causes to be violated any provision of this chapter, or who willfully and knowingly gives false or incorrect information to the Commissioner in filing statements or reports required by this chapter, whether such report or statement is verified or not, shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished for the first offense by a fine of not less than $100 and not more than $1,000 or by confinement in jail for not more than six months, or both, and for the second and any subsequent offense by a fine of not less than $500 and not more than $2,500 or by confinement in jail for not more than one year, or both.”

Frequently Asked Questions

Does Virginia require charitable solicitation registration?

Yes. Virginia requires charitable organizations, as its statute defines them, to register. The Department of Agriculture and Consumer Services, Office of Charitable and Regulatory Programs (OCRP) handles registration.

Source: law.lis.virginia.gov · verified September 15, 2026 (1 mo ago) · send source

“Every charitable organization, except as otherwise provided in this chapter, which intends to solicit contributions within the Commonwealth, or have funds solicited on its behalf, shall, prior to any solicitation, file an initial registration statement with the Commissioner upon forms acceptable to him.”

How much does Virginia charitable registration cost?

The initial registration fee is $100. Annual filing fees in Virginia range from $30 to $325. Fee depends on charitable contributions. Specifically: $30 for organizations with contributions $0 to $25,000; $50 for organizations with contributions $25,000.01 to $50,000; $100 for organizations with contributions $50,000.01 to $100,000; $200 for organizations with contributions $100,000.01 to $500,000; $250 for organizations with contributions $500,000.01 to $1,000,000; $325 for organizations with contributions $1,000,000.01 or more.

Source: law.lis.virginia.gov · verified September 24, 2026 (22 days ago) · send source

“Organizations with no prior financial history filing an initial registration shall be required to pay an initial fee of $100. Organizations with prior financial history filing an initial registration shall be required to pay an initial fee of $100 in addition to the annual registration fee.”

When is the Virginia charitable registration filing deadline?

In Virginia, your renewal is due the 15th day of the 5th month after your fiscal year end. Initial registration is due prior to any solicitation. Extension. Written request received on or before the due date (postmark counts). Default 90 days if no period is named; a further request is allowed; total not longer than six months after the 15th day of the fifth calendar month. A copy of an IRS Form 990, 990-PF, or 990-EZ extension request may stand in for the written request. Not automatic. Not IRS-conditional. Payment of fees is not required with the request.

What documents are required for Virginia charitable registration renewal?

The primary form is Form 102 Registration Statement. Forms and instructions: https://www.vdacs.virginia.gov/food-charitable-solicitation.shtml

Are there any exemptions from Virginia charitable registration?

Yes. This guide cites these Virginia exemptions:

Civic
Debt management
Educational
Grant only
Health care
Health education center
Individual relief
Labor organization
Membership
National media
Red cross
Religious
Small organization
Trade association
Whether an exemption applies depends on your facts. Read the quoted source above.

Where do I file Virginia charitable registration?

Filings go to the Department of Agriculture and Consumer Services, Office of Charitable and Regulatory Programs (OCRP); the agency page names the current method.

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